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Certain center administrative duties are ongoing (and/or monthly) while other activities typically fall during a particular month of the academic year. Refer to the Research Center Administrative Timeline to assist in planning for requisite activities
University Research Center Management lists the university research center directors and administrative management for all University Research Centers
The Sponsored Chart String Reconciliation presentation jointly sponsored by McCormick, WCAS, and the University Research Centers provides guidance and examples of techniques, tips, and resources to aid in the monthly reconciliation of sponsored and non-sponsored chart strings. While there are many home-grown methods for providing the information to the faculty, the Reconciliation Template is one example of a tracking spreadsheet that provides relevant information to faculty on a monthly basis.
Please familiarize yourself with the revised cost sharing policy (Feb, 2013) found at http://www.research.northwestern.edu/policies/documents/cost-sharing-sponsored-programs.pdf
For all types of cost sharing on proposals in university research centers, please refer to the URC Cost Sharing Process. For all effort commitments, the Cost Share Effort Spreadsheet will be required.
The presentation given in February 2011 on cost sharing administration (primarily post award) can be found at: Cost Sharing Primer.
Tools for completing effort reports can be found on the effort reporting website (within ASRSP) at http://www.northwestern.edu/coststudies/effort.html In addition, WCAS Research Administration has created a guide for administrators completing effort reports, which is available at: http://www.weinberg.northwestern.edu/research/documents/QuickGuidetoEffortReportsFINALDRAFTv2_001.pdf
While most summer salary forms are processed in the departments, many of the centers are involved in the process at some point. There is an updated document “Processing Summer Salary through Multiple Schools” on the HR website at http://www.northwestern.edu/hr/policies-forms/forms/payroll-administration/index.html that has been vetted by all of the deans’ offices. Please note that all summer salary forms for center directors will be required to be routed by the home deans’ office to Meg McDonald in the Office for Research for approval.
Responsible Conduct of Research training is required for all undergraduates, graduate students, and post docs funded on NSF awards (proposed and submitted after January 4, 2010) and certain NIH awards (Training Grants, F32, NRSA, and certain K Awards). The university schools/ units have put processes into place for ensuring compliance and tracking (which will cover most of your graduate students). Please refer to the process as outlined for RCR. Please also utilize the RCR Tracking Template for assistance in the ongoing tracking of the RCR compliance in the center. The MRC created a CITI training guideline for undergraduates that you may also find useful.
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