Space Infrastructures for Administrative Units

• Voicemail, Long Distance Codes, data and phone, and Core services charges
• Office for Research Data Annual Space Survey and capital Projects and Moving requests
• Policy on space assignments and use
• Copier and faxes Leases
• Chicago Parking

To place order for new phones, authorization codes, or data/phone activations:

Please contact Sandra Eng (1-2101) to order new phones, authorization codes, or data/phone activations. Departments with phone that are not properly operating should call Repairs at 611.

Core services charges questions for all Office for Research units:
Please contact David Vandenack (7-3788) or Sandra Eng (1-2101).

The Office for Research Data for the Annual Space Survey, Capital Projects:

Please contact David Vandenack (7-3788) for all Office for Research Administrative Office relocations, ordering of capital furnishings, etc.

Moving request:

Please contact David Vandenack (7-3788) or Sandra Eng (1-2101).

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Policy on space assignments and use:

The assignment of all University space ultimately rests with the Provost. To support Office for Research programmatic and administrative operations, the Provost has given the Vice President for Research authority and responsibility for specific space on both campuses. The VPR, in consultation with academic and administrative leadership, determines the best use of the space entrusted to the Office for Research.

A significant portion of OR's space is dedicated to the operations of the University Research Centers. Priority for allocation is determined by whether:

• the space will be used by an individual who does not have other dedicated laboratory or office space; University policy states that individuals are not allowed more than one private office
• the space will be used for collaborative efforts
• the space will be used by multiple individuals on an as-needed basis – i.e., "swing space"
• the space will be used by visiting scholars on a rotating basis

All space is expected to be put to productive use, therefore, space allocations are reviewed on a regular basis. Individual Centers can expect to see the amount of space assigned to them increase or decrease based on changes in the needs and size of their program(s).

Once space has been assigned to a Center, the Director has discretion to assign specific space in the manner best suited to meet the needs of their program(s). Directors may not trade or give away space to other units without the written approval of the VPR. Normal maintenance of assigned space is the responsibility of the Center, but any renovations over $20,000 (regardless of what entity is paying) must be pre-approved by the VPR.

The VPR attempts to provide adequate space to meet the needs of all Office for Research operations, however, there are significant space constraints on both campuses.

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Copier/fax leases:

Negotiate and renew contracts for VPR Admin unit copier leases.

Please contact David Vandenack (7-3788) or Sandra Eng (1-2101).

Chicago campus parking:

The Department supervisor or allocated person must contact Sandra Eng (1-2101).

Please indicate in your e-mail request the name of the requestor, Department and Northwestern identification number

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