Space Infrastructures for Centers

• Voicemail, Long Distance Codes, data and phone
• Office for Research Data Annual Space Survey and Capital Projects
• Policy on space assignments and use

To Place order for new phones, authorization codes, or data/phone activations:

Please make requests onto NUIT CONDUITS sites.

NOTE: Departments with phones that are not properly operating should call Repairs at 611.

The Office for Research Data for the Annual Space Survey, Capital Projects and Moving request:

Please contact Ellen Feldman for the Annual Space Survey.
For capital project requests, please log in to the NU Portal and fill out an online request through the Facilities Management tab.

For a moving request on the Chicago Campus, please contact University Services. For a moving request on the Evanston Campus, please contact Facilities Management.

Policy on space assignments and use:

The assignment of all University space ultimately rests with the Provost. To support Office for Research programmatic and administrative operations, the Provost has given the Vice President for Research (VPR) authority and responsibility for limited space on both campuses. The VPR, in consultation with academic and administrative leadership, determines the best use of the space entrusted to the Office for Research.

A significant portion of OR's space is dedicated to the operations of the University Research Centers and their Core Facilities. Priority for allocation is determined by whether:

• the space will be used by an individual who does not have other dedicated office space; University policy states that individuals are not allowed more than one private office
• the space will be used for collaborative efforts
• the space will be used by multiple individuals on an as-needed basis – i.e., "swing space"
• the space will be used by visiting scholars on a rotating basis

All space is expected to be put to productive use, therefore, space allocations are reviewed on a regular basis. Individual Centers can expect to see the amount of space assigned to them increase or decrease based on changes in the needs and size of their program(s).

Once space has been assigned to a Center, the Director has discretion to assign specific space in the manner best suited to meet the needs of their program(s). Directors may not trade or give away space to other units without the written approval of the VPR. Normal maintenance of assigned space is the responsibility of the Center, but any renovations over $20,000 (regardless of what entity is paying) must be pre-approved by the VPR.

The VPR attempts to provide adequate space to meet the needs of all Office for Research operations, however, there are significant space constraints on both campuses.

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