Northwestern University

Office for Research

Promoting, Facilitating, and Enhancing Research at Northwestern University

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Cost Sharing / Matching Process

Applicable to: Deans, Directors, Department Chairs, Faculty, Research and Business Administrators, Finance Personnel, and Sponsored Project Personnel

Last Updated: May 12, 2009

Office for Research

For the Office for Research to consider a request for mandatory cost sharing/matching, voluntary committed cost sharing, or financial institutional commitment of any kind, a formal request and the materials outlined below must be sent to the Vice President for Research and the Executive Director for Planning, Finance, & Communication for consideration two weeks before the proposal deadline.

For single school proposals, PIs must first work with their school research deans to secure local (department/center/school) commitments.

• Single Investigator or Multiple Investigator / Single School proposals
  Primary contact is Meg McDonald
• WCAS Process: http://www.wcas.northwestern.edu/research/MatchingFunds.htm

For multi-school proposals (where more than one school will be contributing to the cost sharing), PIs *must* first contact the Office of Research Development (ORD) for additional guidance no less than one month in advance of the proposal deadline.

• Multiple Investigator/Multiple School or Center/Consortium proposals
  Primary contact is Alden Chang

There are special requirements for large/shared equipment proposals (e.g. NIH SIG, NIH HEI, and NSF MRI programs), PIs must refer to the additional information below for complete guidance.

• Shared and Core Facilities Cost Sharing Policy
  Primary Contact is Phil Hockberger

Materials to be submitted with a request for any financial institutional commitment:

• A detailed breakdown of the cost share/match or institutional commitment request budget with an explanation/justification;
• Draft overall grant budget (all years);
• Overview of the project;
• List of participating faculty and their school/dept, noting which faculty will have academic year salary charged directly to the grant;
• Commitments from all school, department, and center units compiled into a single file (PDF or Word);
• The Office for Research will consider requests for up to 50% of the overall request;
• The Office for Research does not control or allocate graduate student support (e.g., University Fellowships), requests for such support must be made directly to The Graduate School (Simon Greenwold, Pat Mann, and Ruth Allee) after securing commitments from local units.

Research Home  |  Research Administrative Offices  |  research@northwestern.edu

Office for Research   633 Clark Street, Evanston, IL 60208-1108   |   847-491-2101

The Office for Research promotes, facilitates and enhances research at Northwestern University.

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